Budget Unit Director (BUD)

Designating a Budget Unit Director

To officially designate an individual as a Budget Unit Director, someone higher in the organizational structure must send the completeÌýRequest to Change the Budget Unit Director of a BudgetÌýform to the Finance Systems Manager, Data Control, Office of Finance. In Banner, the system shows the main BUD of record.

Please note that adding an individual to theÌýMaster Signature ListÌý»å´Ç±ð²õÌý²Ô´Ç³ÙÌýofficially designate an individual as a Budget Unit Director (BUD).

BUD Delegates

Budget Unit Directors may assign responsibility toÌýBudget Delegates.ÌýThese delegates are able to approve all transactions/changes in the place of the main BUD or responsibilities can be restricted to certain areas (i.e., Computer Account Requests). These delegates are maintained in MIDAS and by the Finance Systems Manager. Ultimate responsibility for departmental budgets rests with the primary BUD.

To request a BUD Delegate, please complete theÌýRequest to Change the Budget Unit Director of a BudgetÌýform and send it toÌýbudrequest@odu.edu.

Changing your Budget Unit Director

Sometimes the Budget Unit Director for an area changes; it is important to remember that these newly appointed Budget Unit Directors must be loaded into Banner. In order to change the BUD for your area, please complete theÌýRequest to Change the Budget Unit Director of a Budget form. The form will be submitted to either the current outgoing BUD, the supervisor of the new BUD, or an official BUD Delegate before being forwarded toÌýbudrequest@odu.edu..

The form is used to add or delete individuals currently listed in Banner as the Budget Unit Director. This authority will only be granted to Â鶹´«Ã½ employees.

What is a Budget Unit Director?

A Budget Unit Director, commonly referred to as a BUD, is the person ultimately responsible and in charge of the fiscal integrity of a budget. Every department has one BUD.

Budget Unit Directors are responsible and accountable for all budget and fiscal matters associated with their respective department/college or unit. As stewards of funds provided by the Commonwealth and the University, they must be familiar with all financial policies and procedures. Please refer toÌýUniversity Policy #3001, Responsibility of Budget Unit Directors on Use of Funds (Expenditures).

Policy 3001

Learn the official responsibilities of budget unit directors.

BUD Change Request Form

Submit to change the BUD of a budget.

Master Signature LIst Form

Add names to the signature list. Need more names? Add this continuation form.

BUD Crash Course Video Training

Ìý

This video reviews general details about the Budget Unit Director role, how BUDs are designated, policies guiding this role, and what to do with all of this information after being assigned this role.

Forms & Links Discussed in this Video (in order as mentioned in the video):

This video is the third in the series of Budget Unit Director resources for Â鶹´«Ã½. It reviews, details about budget systems and accesses, monitoring, reconciliation, money transfer requests, and purchasing and approval cycles.

Forms & Links Discussed in this Video (in order as mentioned in the video):

Ìý

    Ìý

    This video reviews Financial Services, training resources for various departments including travel, employing students and other position actions, as well as other details and points of contact.

    Ìý

    This video reviews general details about the Budget Unit Director role, how BUDs are designated, policies guiding this role, and what to do with all of this information after being assigned this role.

    Forms & Links Discussed in this Video (in order as mentioned in the video):

    This video is the third in the series of Budget Unit Director resources for Â鶹´«Ã½. It reviews, details about budget systems and accesses, monitoring, reconciliation, money transfer requests, and purchasing and approval cycles.

    Forms & Links Discussed in this Video (in order as mentioned in the video):

    Ìý

      Ìý

      This video reviews Financial Services, training resources for various departments including travel, employing students and other position actions, as well as other details and points of contact.

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