Reimbursement of Costs Policy
(non-Â鶹´«Ã½ requests)
The purpose of the Reimbursement of Costs (Associated with the Use of Â鶹´«Ã½ Facilities and Grounds by Non-Â鶹´«Ã½ Related Organizations) policy is to ensure the University is made whole for all expenses associated with supporting non-Â鶹´«Ã½ requests on University facilities and grounds.
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Sponsoring Individual - Responsible for:
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Contacting AVP for Facilities Management and Construction for approval for space/activity
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Submitting a work order via the work order system (odu.edu/maintenance)
to have costs estimated. Required information includes:
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Date(s)
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Start time(s) / End time(s)
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Location
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Estimated number of individuals
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Other requirements
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Ensuring payment (check, made out to Â鶹´«Ã½) is made,
to Facilities, in advance, for use of space. Other charges may apply to
cover damages, support above what was forecasted, etc.
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Acting as liaison between outside group and the rest of the University
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Facilities - Responsible for:
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Costs associated with utilities, Housekeeping, Grounds support, other
types of support will be estimated
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Provide required support for event
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Billing (IDT)
(Â鶹´«Ã½ internal requests)
Charges incurred by a requesting department for chargeable Facilities Management services are billed to the department's budget code via Interdepartmental Transfer (IDT).
The form is managed by the University .