Clearance Background Check Process

Contract Review

Candidates in approved professional educational programs are required to provide a clearance background check when registering for a course that requires a field experience. It is strongly recommended that all students have completed the background check process by DROP / ADD each semester due to the increased turn around time by the state departments involved. The process is currently taking 8-10 weeks.

Find Out Your Status

Find out if your clearance background check process has been successfully completed and entered in your record by using myÂ鶹´«Ã½ Portal Login and then reviewing in Leo Online your Test Score page.

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The clearance background check process can take up to 8 weeks or longer

The clearance background check process includes:

  • a social service/child protective service check through the Central Registry Release Information form ($10 fee)
  • fingerprinting ($27 state police processing fee/$15 fingerprinting fee)
  • a review of each candidate's name through the Virginia State Police: Sex Offender Registry
  • ALL search results must be received and reviewed by Â鶹´«Ã½ to determine successful completion of the clearance process for placement
  • You can check your Leo Online secure page under Test Scores. A score of 1 means that you are cleared for placement.

Once a candidate is cleared by Â鶹´«Ã½, additional clearance background check will not be required unless there is a break in enrollment at Â鶹´«Ã½ that requires the candidate to go through reactivation or readmission process with the Â鶹´«Ã½ admissions office.

Every candidate must complete:

Ìý

Completing the fillable form -Ìý

Follow the instructions below and complete each part of the form:

  • Purpose of Search, checkÌý"Volunteer"
  • MAIL SEARCH RESULTS TO:
    Â鶹´«Ã½
    Office of Clinical Experience
    Education Building, Suite 1107
    Norfolk, VA 23529
  • Contact Name:ÌýJennessa Libby-Reynolds
    Telephone: 757-683-3348
    Contact E-mail:Ìýoce@odu.edu
  • PART IÌý- Complete in PART I all answers requested pertaining to YOU

    • Print your information in the white blank spacesÌý(not in the grey spaces)
    • If any answer is none, write "N/A"
      Ìý
  • Print the form after you complete itÌýfront to back in one page.ÌýDO NOT print two pages.
    Ìý
  • Print this form in full size, 8.5 x 11 inches paper. This is required by the Virginia Department of Social Services
    Ìý
  • PART II and PART III
    • Sign the form
      Ìý
  • Payment Fee
    • $10.00 fee for theÌý
    • Payment must be in the form of a money order payable to Virginia Department of Social Services. Credit Card, Personal check or cash willÌýNOTÌýbe accepted
      Ìý
  • Submit in person or by postal servicesÌýthe signed form with $10 Money Order to (Please include a note with your UIN in your paperwork):

    The Office of Clinical Experience
    Education Building, Suite 1107
    Â鶹´«Ã½
    Norfolk, VA 23529

**PleaseÌýdo notÌýmail the form directly to the VA Department of Social Services.

    Step 1

    Complete Form

    Form Directions

    Follow the instructions below to complete the form:

    • Section I

      • Complete and signÌýSection I
        Ìý
    • Section II
      • Do not complete Section II. Office of Clinical Experience will complete this section

    SCANÌýthe completed form toÌýoce@odu.eduÌý(include your UIN in the subject line).
    Ìý

    Step 2

    • Upon review of the completed form, you will be sent instructions to submit payment through OCE's UStore

      • Please follow up with oce@odu.edu if email is not received within 72 hours of submitting

    Step 3

    • Once payment is completed, additional information will be sent for scheduling and completing the fingerprint process.

      • Please follow up with oce@odu.edu if email is not received within 72 hours of submitting

    Every candidate's name will be reviewed in the National Sex Offender Registry.

    Every candidate MUST complete:

    • Washington State Candidates are required to complete a pre-certification process. For information on this process, e-mail the Office of Clinical Experience atÌýoce@odu.edu.
    • Military and Military Affiliated Students

      • Fingerprinting available at your nearest military base security office
      • Contact the security office to schedule an appointment
      • Bring two photo identification cards to your appointment (e.g. driver's license, military ID, or passport)
      • Fingerprinting must be completed using:
        APPLICANT FD258 (REV 3-1-10) 1110-0046 fingerprinting card
      • If the military base office does not have this fingerprinting card, you may request a blank one from Office of Clinical Experience by callingÌý757-683-3348.