Policy
University policy requires faculty teaching on-campus courses to submit grades electronically to the Office of the University Registrar (through LEO Online) within 48 hours of the final examination. Distance Learning course grades are due within 48 hours of receipt of examinations by the on-campus instructor.
All grades are reported to the Registrar's Office and are submitted electronically by faculty. It is illegal to publicly post grades using any portion of the student's Social Security number or University ID number (UIN) as an identifier. Instructors and students must develop alternative identifiers for posting or providing grade information. The only official grades are those reported to the Registrar's Office. Grades posted in Canvas are not official grades.
Grades for Consortium students are reported by the Registrar's Office to the Registrar at the student's home institution (after they have been posted by the instructor). Visiting/transient students must request an official transcript to transfer credits back to their home institution.
Grades are not to be reported over the telephone or by e-mail.
University policy states that students in 100- and 200-level courses must receive feedback on their progress in these courses before the mid-term in the semester. These grades are reported in the Retain system.
All faculty teaching 100- and 200-level courses are contacted by email to the Â鶹´«Ã½ faculty email address, with instructions for posting progress report/alert grades and giving student feedback in Retain. Please report your progress/alert grades by the requested deadline.
The individual student is the only person who has access to view this information. However, students may be contacted by a student success advisor through e-mail, if one or more instructors entered a progress report grade below C, to determine the best course of action for academic success.
All questions about progress report grades should be directed to the course instructor.
To view progress report grades:
- Log in to the  secure web site
- ³§±ð±ô±ð³¦³ÙÌýProgress Reports
- Be sure to log out of the University Portal when you are done.
Grade changes must be submitted by the instructor using Ìý(Faculty & Advisor Â鶹´«Ã½-->Report a Change of Grade). If for some reason, the instructor is unable to submit the change using LEO, then they should submit an "Academic Record Change Form" (also known as the "Grade Change Form") to the Registrar's Office using this . Please note that the form must be filled out completely (including an explanation for the grade change) and must be signed by both the faculty member of record and the department chair. Incomplete forms will not be processed
Grade changes are posted to the student's academic record as soon as they are received in the Registrar's Office.
Students whose grade(s) have been changed will receive an automated notification by email at the time of the change. The student will be directed to check LEO Online to view the new grade.
Students expecting grade changes should first check their online grade report. All questions concerning grade changes should be directed to the course instructor. Use the Faculty/Staff Search to find your instructor's e-mail address, or use the e-mail links in LEO Online to e-mail your instructor.
University policy states that students in 100- and 200-level courses must receive feedback on their progress in these courses before the mid-term in the semester. These grades are reported in the Retain system.
All faculty teaching 100- and 200-level courses are contacted by email to the Â鶹´«Ã½ faculty email address, with instructions for posting progress report/alert grades and giving student feedback in Retain. Please report your progress/alert grades by the requested deadline.
The individual student is the only person who has access to view this information. However, students may be contacted by a student success advisor through e-mail, if one or more instructors entered a progress report grade below C, to determine the best course of action for academic success.
All questions about progress report grades should be directed to the course instructor.
To view progress report grades:
- Log in to the  secure web site
- ³§±ð±ô±ð³¦³ÙÌýProgress Reports
- Be sure to log out of the University Portal when you are done.
Grade changes must be submitted by the instructor using Ìý(Faculty & Advisor Â鶹´«Ã½-->Report a Change of Grade). If for some reason, the instructor is unable to submit the change using LEO, then they should submit an "Academic Record Change Form" (also known as the "Grade Change Form") to the Registrar's Office using this . Please note that the form must be filled out completely (including an explanation for the grade change) and must be signed by both the faculty member of record and the department chair. Incomplete forms will not be processed
Grade changes are posted to the student's academic record as soon as they are received in the Registrar's Office.
Students whose grade(s) have been changed will receive an automated notification by email at the time of the change. The student will be directed to check LEO Online to view the new grade.
Students expecting grade changes should first check their online grade report. All questions concerning grade changes should be directed to the course instructor. Use the Faculty/Staff Search to find your instructor's e-mail address, or use the e-mail links in LEO Online to e-mail your instructor.